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Google Associate Google Workspace Administrator Exam - Topic 2 Question 17 Discussion

A team of temporary employees left your organization after completing a shared project. Per company policy, you need to disable their Google Workspace accounts while preserving all project data and related communications in Google Vault for a minimum of two years. You want to comply with this policy while minimizing cost. What should you do?
A) Purchase and assign Archived User licenses to the former employees.
B) Transfer the former employees' files and data to active user accounts. Delete the former employees' Workspace accounts.
C) Purchase additional user licenses and suspend the former employees' accounts.
D) Move the former employees to their own organizational unit (OU) and disable access to Google services for that OU.

Google Associate Google Workspace Administrator Exam - Topic 2 Question 17 Discussion

Actual exam question for Google's Associate Google Workspace Administrator exam
Question #: 17
Topic #: 2
[All Associate Google Workspace Administrator Questions]

A team of temporary employees left your organization after completing a shared project. Per company policy, you need to disable their Google Workspace accounts while preserving all project data and related communications in Google Vault for a minimum of two years. You want to comply with this policy while minimizing cost. What should you do?

Show Suggested Answer Hide Answer
Suggested Answer: A

Google Workspace offers Archived User licenses, which allow you to retain access to the data and communications of former employees without paying for a full user license. This option ensures compliance with the policy of retaining project data and communications in Google Vault while minimizing costs by avoiding unnecessary full user licenses.


by Ressie at Jan 05, 2026, 05:16 AM

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Evangelina
1 month ago
I like option C. Suspended accounts save money and keep data.
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Noelia
1 month ago
Option B seems risky. Deleting accounts could lose data.
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Marguerita
1 month ago
I prefer option A. Archived User licenses are straightforward.
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Bette
2 months ago
I think option D is the best. Keeps data safe and costs less.
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Reena
2 months ago
Can we really just delete their accounts after transferring? Sounds risky!
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Carmelina
2 months ago
Moving to a separate OU (Option D) is a smart way to manage access.
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Argelia
2 months ago
Surprised that suspending accounts (Option C) isn't the top pick!
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Paulene
2 months ago
I disagree, transferring files to active accounts (Option B) seems more efficient.
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Andree
2 months ago
Option A is the best choice for compliance and data preservation.
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Tracey
3 months ago
Option B - the easy button for this one. Gotta love simple solutions that save money.
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Mattie
3 months ago
B is the clear winner here. Who wants to deal with extra licenses and suspensions?
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Herminia
3 months ago
D sounds like a lot of extra work. I'd go with B and be done with it.
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Arlen
4 months ago
I agree, B is the way to go. Preserving the data while minimizing costs is key.
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Rebeca
4 months ago
Option B seems the most straightforward and cost-effective solution.
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Blondell
4 months ago
I’m leaning towards option C because suspending accounts seems like a cost-effective way to keep everything compliant, but I need to double-check the details on that.
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Sylvia
4 months ago
I feel like moving them to their own OU and disabling access could work, but I’m worried about how that affects data retention in Google Vault.
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Sabine
4 months ago
I remember practicing a similar question where transferring files to active accounts was suggested, but I’m not sure if that’s compliant with the policy here.
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Salena
5 months ago
I think option A sounds familiar, but I'm not entirely sure if Archived User licenses are the best way to preserve data without incurring extra costs.
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Kerry
5 months ago
I think the key here is to find the most cost-effective way to comply with the policy while preserving the project data. Based on the information provided, option D seems like the best balance of those requirements.
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Kris
5 months ago
Option C, purchasing additional user licenses and suspending the former employees' accounts, could work, but it might be more expensive than the other options. I'll need to do some research on the pricing and licensing details.
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Josphine
5 months ago
I'm a bit confused by this question. Transferring the data to active user accounts and deleting the former employees' accounts in option B seems risky in terms of preserving the data. I'll need to think this through more carefully.
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Kenny
5 months ago
Hmm, I'm not sure. Purchasing and assigning Archived User licenses in option A seems like it could work, but I'm not familiar with the cost implications of that approach.
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Son
5 months ago
I think option D sounds like the best approach here. Moving the former employees to their own OU and disabling access to Google services for that OU would allow us to preserve the data while minimizing costs.
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Dottie
26 days ago
I agree, option D seems cost-effective.
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