Discuss PMI PMI-PBA Exam Topic 3 Question 111

A stakeholder requests to add new critical requirements the day before the scheduled baseline requirements approval meeting. The stakeholder insists that these requirements must be taken into account despite time and budget constraints.

What is the most effective way to manage this situation?

DPostpone the baseline approval meeting, analyze the impact, and schedule a new meeting to discuss dependencies and
priorities with stakeholders.

CShare the new requirements with all stakeholders and ask them to submit their comments before the meeting.

BAsk for more resources to manage this change and justify these additional resources with the value the change will give to
the company.

ADiscuss the change with stakeholders during the baseline approval meeting and ask them to approve the new baseline.

Suggested Answer: D

According to the PMI Guide to Business Analysis, one of the best practices for managing changes to requirements is to communicate them to all relevant stakeholders and solicit their feedback before approving or rejecting the change request. This ensures that the impact of the change is understood and agreed upon by all parties, and that the change does not introduce any conflicts or inconsistencies with the existing requirements. By sharing the new requirements with all stakeholders and asking them to submit their comments before the meeting, the business analyst can facilitate a constructive discussion and reach a consensus on how to proceed with the change request.Reference: PMI Guide to Business Analysis, page 287-288.

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26 comments · newest first

Mammie 4 months ago

Maybe negotiate a phased approach for the new requirements?

Gail 4 months ago

Agreed. We need to prioritize existing requirements.

Joanna 4 months ago

I think we should assess the impact first.

Francoise 4 months ago

This is tough. Last-minute changes can derail everything.

Stephen 6 months ago

I doubt they understand the impact of these changes on the timeline.

Benton 6 months ago

We have to consider the budget too, can't just add stuff without a plan!

Jesusa 6 months ago

Wait, are they serious? This is so last-minute, it’s not feasible.

Stacey 6 months ago

Totally agree, adding new requirements now is a recipe for disaster!

Alonso 7 months ago

Just stick to the original plan, we can't keep changing things last minute.

Cherilyn 7 months ago

I'd suggest a good old-fashioned game of rock-paper-scissors to decide which requirements get prioritized.

Lizbeth 7 months ago

Haha, the stakeholder must think we have a magic wand to make this happen overnight!

Celestine 7 months ago

Bring in the project sponsor to mediate and help the stakeholder understand the impact of the last-minute changes.

Lenna 7 months ago

Negotiate with the stakeholder to prioritize the new requirements and see if any can be deferred to a later phase.

Michal 7 months ago

The stakeholder's request is unreasonable, and we should politely but firmly explain the constraints.

Iraida 8 months ago

I think we should assess the impact of these new requirements on the project. Maybe we can suggest a phased approach if they can't wait for the next cycle?

Stanton 8 months ago

I feel a bit uncertain about the best approach here. Should we involve the project sponsor to help manage the stakeholder's expectations?

Ilene 9 months ago

This situation feels similar to a practice question we did on scope creep. I think we might need to negotiate the requirements or push back on the timeline.

Ruth 9 months ago

I remember we discussed prioritizing requirements and how to handle last-minute changes, but I'm not sure how to balance that with the stakeholder's insistence.

Renea 9 months ago

Ooh, this is a classic project management challenge. I'd recommend standing firm on the timeline, but offering to re-evaluate the scope and see what can be reasonably added.

Rosita 9 months ago

Yikes, that's a tough spot. I'd start by clarifying exactly what the new requirements are and why they're critical. Then I'd see if we can prioritize and scope them down to fit the timeline.

Laurel 9 months ago

Hmm, this is a tough one. I'd document the stakeholder's request and the constraints, then propose a phased approach to get the critical pieces in on time.

Mabelle 9 months ago

Ugh, last-minute changes are the worst. I'd push back firmly on the time and budget constraints, but try to find a creative solution that works for everyone.

Ira 10 months ago

This seems like a tricky situation. I'd try to understand the stakeholder's reasoning and see if we can find a compromise.

Ronnie 3 months ago

↳ replying to Ira

Maybe we can prioritize the new requirements?

Aron 3 months ago

↳ replying to Ira

True, understanding their reasoning is key.

Jutta 4 months ago

↳ replying to Ira

We need to hear the stakeholder out first.

PMI-PBA Exam - Topic 3 Question 111 Discussion