This is a tricky one. On the one hand, it seems like peer pressure is the main factor at play. But the fact that management is aware of the practice and tolerating it suggests there may be deeper cultural or governance issues at work as well. I'll need to weigh all the factors carefully.
The birth certificate is definitely not the right answer here. That just proves your identity, not your authorization to work. I think it's either the passport or the Form I-9, but I can't remember which one is the correct document for this.
Smart card could be a good option, but I'm not familiar with how secure that really is. Might need to do a quick refresh on the different authentication methods.
Rocco
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