Discuss Google Associate Google Workspace Administrator Exam Topic 1 Question 22

Your company distributes an internal newsletter that contains sensitive information to all employees by email. You've noticed unauthorized forwarding of this newsletter to external addresses, potentially leading to data leaks. To prevent this, you need to implement a solution that automatically detects and blocks such forwarding while allowing legitimate internal sharing. What should you do?

AAdd a banner to the newsletter that warns users that external sharing is prohibited.

BCreate a Gmail content compliance rule that targets the internal newsletter, identifying instances of external forwarding. Configure the rule to reject the message when such forwarding is detected

CDevelop an Apps Script project by using the Gmail API to scan sent emails for the newsletter content and external recipients. Automatically revoke access for violating users.

DCreate a content compliance rule to modify the newsletter subject line, adding a warning against external forwarding.

Suggested Answer: B

A Gmail content compliance rule allows you to specifically target the internal newsletter and automatically detect when it is forwarded to external addresses. By rejecting such messages, you can prevent unauthorized sharing of sensitive information while still permitting internal sharing. This solution is effective for enforcing data security policies without manual intervention.

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24 comments · newest first

Kenny 2 days ago

C sounds complicated. But it could be thorough.

Casie 8 days ago

A is too passive. A warning won’t stop everyone.

Melvin 13 days ago

I agree, B seems effective. It stops the emails before they go out.

Oretha 18 days ago

I think option B is the best. It directly targets the issue.

Edward 23 days ago

I like A for awareness, but we need stronger measures too.

Felix 28 days ago

B is clear and effective. It stops the problem right away.

Kendra 1 month ago

D could work, but it might confuse employees.

Yasuko 1 month ago

C sounds complicated. Do we really need to revoke access?

Herminia 1 month ago

A banner might not be enough. People ignore warnings.

Pearly 2 months ago

I think option B is the best. It directly targets the issue.

Odette 2 months ago

D might confuse people more than help.

Lavelle 2 months ago

C could be overkill, but I like the proactive approach.

Florinda 2 months ago

Wait, can we really block emails like that? Sounds tricky.

Geoffrey 2 months ago

I think A is just a weak solution.

Pansy 2 months ago

B seems like the most effective option.

Bette 3 months ago

Totally agree with B, we need a solid solution!

Huey 3 months ago

Really? D just changes the subject line? That won't stop anyone!

Alonzo 3 months ago

C sounds complicated, not sure if it's worth the effort.

Hollis 3 months ago

I think A is a bit weak, people might ignore the banner.

Elbert 3 months ago

B is the best option, it directly targets the issue.

Phil 4 months ago

I recall a similar question where we had to prevent data leaks, and I think using the Gmail API in option C could be a more proactive approach, but it seems complicated.

Shasta 4 months ago

I feel like adding a banner in option A could help, but it might not be enough to stop people from forwarding the newsletter anyway.

Freeman 4 months ago

I think option B sounds familiar because we practiced setting up compliance rules, but I'm a bit unsure if it can really block forwarding effectively.

Shawana 5 months ago

I remember we discussed the importance of content compliance rules in our last practice session, but I'm not entirely sure how they work in Gmail specifically.

Google Associate Google Workspace Administrator Exam - Topic 1 Question 22 Discussion