CIPS L4M2 Exam - Topic 2 Question 71 Discussion

Actual exam question for CIPS's L4M2 exam

Question #: 71
Topic #: 2

[All L4M2 Questions]

Why is the specification considered as the most important document in procurement?

AIt provides a mean to appraise the performance of supplier

BIt helps the buyer to gain at supplier's loss

CIt eliminates all possible supply risks

DIt always shifts the balance of bargaining power in favour of the buyer

Show Suggested Answer

Suggested Answer: A

Explanation

Specification is the most important document in procurement because it sets out the quality which supplier must provide. If there is no spec or the spec lacks clarity and details, supplier's perfor-mance may vary and possibly lower than actual requirements. This puts the buyer at risks. On the other hand, if the spec is clear and detailed, the supplier is liable to provide 'fit for purpose' products or perform the service at required level of quality. This will ensure that the buyer achieve 'Right Quality'.

- CIPS study guide page 116-130

- How fitness for purpose works - Evocurement

LO 3, AC 3.1

by Janessa at Apr 10, 2026, 05:02 AM

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2 months ago

I remember discussing how the specification outlines what the buyer expects, which seems to relate to option A.

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