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WGU Accounting for Decision Makers Exam - Topic 5 Question 10 Discussion

Which internal control is intended to ensure that a company does not mistakenly pay a supplier for an invoice that includes more items than were actually received?
D) The inventory department counts and inspects items as received and forwards the receiving record to accounts payable
A) The accounts payable department uses prenumbered checks in the payment of supplier invoices
B) The company requires two signatures on each check in order for a payment to be sent
C) The purchasing department authorizes the order of all items before they occur

WGU Accounting for Decision Makers Exam - Topic 5 Question 10 Discussion

Actual exam question for WGU's Accounting for Decision Makers exam
Question #: 10
Topic #: 5
[All Accounting for Decision Makers Questions]

Which internal control is intended to ensure that a company does not mistakenly pay a supplier for an invoice that includes more items than were actually received?

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Suggested Answer: D

The correct answer is D. The control designed to prevent payment for goods not actually received is the receiving function's preparation of a receiving report, which is then sent to accounts payable and matched against the supplier invoice and purchase order. This is the essence of a three-way match: purchase order, receiving report, and vendor invoice. AccountingTools explains that payables staff should match the supplier invoice to the related purchase order and proof of receipt before authorizing payment.

Option A is helpful for controlling check completeness and sequence, but it does not verify quantities received. Option B adds authorization control over disbursements, but it also does not confirm whether the shipment matched the invoice. Option C helps ensure purchases are approved before ordering, but it still does not prove what was actually delivered. The receiving department's counting and inspection of goods, followed by forwarding the receiving documentation to accounts payable, directly addresses the risk that a supplier invoice includes more items than were received. Therefore, the best internal control is Option D.


Contribute your Thoughts:

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Whitney
4 days ago
I feel like C could be relevant too, since authorizing orders might help prevent mistakes, but I'm leaning towards D.
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Layla
9 days ago
I'm not entirely sure, but I remember a practice question about checks and balances. Could it be B since it involves two signatures?
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Maryann
14 days ago
I think the answer might be D because it mentions counting and inspecting items, which seems crucial for avoiding overpayments.
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