Salesforce Public Sector Solutions Accredited Professional (AP-222) Exam - Topic 2 Question 51 Discussion

Actual exam question for Salesforce's Public Sector Solutions Accredited Professional (AP-222) exam

Question #: 51
Topic #: 2

[All Public Sector Solutions Accredited Professional (AP-222) Questions]

A government agency does not have a universal requirement for storing a grantee's data after a grant has been fully disbursed and closed. Some grantees may ask to have their data maintained if involved in legal proceedings.

How can a government agency best comply with the grantee's request for historical data storage while at the same time adhering to the request not to use/process the historical data?

AExport the grantee's data to retain it.

BKeep the data in Salesforce and make it invisible to the users and system to restrict the processing of the data.

CAssign the data to a specific public group and make those records inactive

DExport the grantee's data to retain it. Then, delete their data from Salesforce.

Show Suggested Answer

Suggested Answer: A

To comply with the grantee's request for historical data storage while adhering to the restriction on data processing, the best approach is to keep the data within Salesforce but make it inaccessible to users and the system for processing. This can be achieved by implementing strict access controls and visibility settings, possibly leveraging Salesforce's data access and security models such as record-level access, field-level security, and sharing rules. This method ensures that the data remains within the Salesforce ecosystem for reference, should it be needed for legal proceedings, but is not actively processed or visible in day-to-day operations. This approach aligns with Salesforce's robust data security and privacy features, allowing organizations to maintain compliance with data protection regulations while retaining necessary data.

by Broderick at Jan 05, 2026, 05:16 AM

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Jonell

13 days ago

Hmm, I'm not sure any of these options are truly foolproof. Seems like a tricky situation where the agency needs to balance data retention and privacy.

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Aliza

18 days ago

Option D is a bit risky. Exporting the data and then deleting it from Salesforce could lead to potential data loss or issues down the line.

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Huey

23 days ago

I like option C. Assigning the data to a specific public group and making those records inactive would effectively archive the data without deleting it.

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Elin

28 days ago

Option B seems like a good compromise. Keeping the data in Salesforce but making it invisible to users and the system would allow the agency to retain the historical data without processing it.

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Johna

1 month ago

I recall that making records inactive could be a way to limit access, but I'm not clear on how that affects the legal requirements for data storage.

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Tricia

1 month ago

I think exporting the data and then deleting it from Salesforce might be a safe way to ensure compliance, but I wonder if that really meets the grantee's request.

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Willow

1 month ago

This question feels similar to one we practiced about data archiving. I think keeping the data in Salesforce but making it invisible could work, but I'm not entirely confident.

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Bulah

2 months ago

I remember discussing the importance of data retention policies, but I'm not sure which option best balances compliance and data processing restrictions.

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Raymon

2 months ago

I'm leaning towards option C. Assigning the data to a specific public group and making those records inactive seems like a good way to comply with the request to retain the data without actually using or processing it.

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Bettye

2 months ago

Option D seems like the most straightforward solution to me. Export the data to retain it, then delete it from Salesforce. That way, we have the data stored externally, but it's not taking up space or being used in our system.

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Blondell

2 months ago

Hmm, this is a tricky one. I think option B might be the best approach - keeping the data in Salesforce but making it invisible to users and the system. That way, we can retain the historical data as requested, but prevent it from being accessed or processed.

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Lawanda

2 months ago

I'm a bit confused by this question. It seems like we need to find a way to store the data without actually processing or using it. I'm not sure if any of these options fully address that requirement.

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